Document Management

A separate system for managing documents brings an extension of the solution to the possibility of managing and digitizing all documents in the company, not just accountants' documents.

Get more options for managing and digitising all your business documents, with notifications or linking to your inbox. 

What the DMS System Enables?

Digitize all company documents for maximum security and visibility. With our solution, you can handle accounting as well as other documents that cannot be organized internally within a regular ERP system.

You can search documents by date, type and many other parameters from any device, which also speeds up the approval process - you can send documents automatically to any contacts. 

On top of that, we have the system ready for you to deploy immediately, without unnecessary delays.

Integration with the ERP System

Integration with the ERP System

DMS is fully integrated with the Microsoft Dynamics 365 Business Central ERP system

Digitization of All Documents

Digitization of All Documents

Let only digital copies of your documents run through your company

Complete Cloud Solution

Complete Cloud Solution

You don't need your own servers, everything runs as a service in an online environment

Support Your Further Growth

Support Your Further Growth

If your company is successful, the system will grow with you

We Will Empower You

High visibility and awareness

With document management, you'll have all documents in the system conveniently accessible online, and you'll also improve employee awareness through efficient distribution of regulations, directives, contracts and forms. 

Easier task assignment 

You'll be sure that everyone is familiar with important documents and save time with complex task handovers from one employee to another.

Monitoring deadlines

You simply define the procedures and then everything is managed automatically. The system monitors the validity of all documents so you won't miss anything.

Full text search

Documents can be searched not only based on of filled-in document guides, but also using full-text search to quickly and efficiently find text inside the document.

Data box management

Handling messages on time and meeting deadlines with a sophisticated email reminder system ensures you don't miss any important deadlines. You will be in complete control of your communication with the authorities thanks to the data mailbox management system.

Notifications

With every change, the revised version of the document is automatically sent to all employees. You can easily check who has read the document and when. At the same time, the system easily defines the distribution of files based on the organizational structure. For ISO auditors, the system automatically generates reports and outputs, so you can be sure that your audit is error-free.

Essence Solutions in Action

Check out a reference from one of our satisfied customers and see how our solution can help your business too.

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Have questions? Don’t hesitate to contact us, and we’ll be happy to answer them.

Created by KREJTA.